Referrals
Know where every patient came from
- Each new patient is tied to the physician, the campaign or the search that sent them — at check-in, in seconds.
- Reports by month, quarter and year, per location: who refers, how often, and what it was worth.
- The daily schedule imports from your practice-management system's report. Nothing to re-key.
No-Show Recall
Missed appointments, recovered by phone
- A patient who misses a visit gets a call — a real conversation, not a text.
- The call asks what suits them, offers open times, reads the choice back, and books only when they say yes.
- Every call announces itself as an automated assistant on a recorded line, in English or Spanish.
- Anything outside scheduling — medicines, surgery, billing — is handed to your staff, never answered.
- The booking lands on your desk as rescheduled, with name, number and new time, ready for your chart.
Built inside a working practice
ClaroPractice runs every day in our founding medical office, on real patients and real referrals. We're productizing what already works — not pitching a prototype.
Front office
Everything the desk does, in one place
Check-in
Today's schedule, arrivals, no-shows and the follow-up queue, with the referral captured as the patient sits down.
Time clock
Staff punch in with a personal PIN. Hours and lateness by person, exportable for payroll.
Tasks & messages
Front-desk tasks with attachments, and a message board that stays with the shift.
Referring-physician outreach
Quarterly faxes and newsletters to the doctors who send you patients — drafted for you, approved by you, sent when you say.
Two locations, one view
Every report and queue is per location or across the practice — your choice.
Works alongside your EHR
Nothing to integrate. Bookings and referrals are handed to your chart, not locked in ours.
Built for privacy first
HIPAA-aligned by design
We sign a Business Associate Agreement with every practice. Patient data is used to run your front office and for nothing else.
Calls that say what they are
Every recall call opens by identifying itself as an automated assistant on a recorded line, and honours every request to stop calling.
Staff decide, software assists
The recall agent schedules. It does not give medical advice, and anything clinical goes to a person.
Your data stays yours
Referrals, bookings and reports export at any time. Nothing trains any AI model.
Priced for small practices
Flat monthly pricing per practice. No contracts. No sales calls. Pilot practices lock founding pricing.
Become a pilot practiceClaroPractice is made by ClaroVisit LLC, the makers of ClaroVisit — real-time translation for the exam room. Practices can use either, or both.